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Automation case studies

Business process automation examples

Real client tasks we took off manual work — from monitoring and documents to support, CRM and content. Every solution is available as a rental or as custom development for your needs.

🚗 Car business · buying cars at US auctions

Find a bargain lot before the competitors do

Before: off-the-shelf services on the market reacted with up to 5 minutes of delay and sometimes missed lots. In that time someone else had already bought the bargain car.

After: the client sets filters directly on Copart or IAAI, copies the link and sends it to the bot. Every minute the bot tracks new “Buy Now” lots and price changes, and instantly sends a photo, name, price and a button leading to the lot straight to Telegram.

Copart IAAI “Buy Now” Full set of filters Alerts within seconds Price tracking
✅ The client bought the first car just 7 days after launch. Not a single missed lot.
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Telegram bot monitoring Copart and IAAI car auctions
🚚 Logistics · fleet of 80 vehicles

The whole fleet workflow — in Telegram, paper-free

Before: vehicle handovers, invoices and fuel control were handled manually — on paper and by email. Mistakes and excess costs were noticed too late.

After: during a handover the driver goes through a quiz and reports issues with photos/videos, and the system builds the handover report itself. Incoming mail is processed automatically: invoices go to Google Drive, reporting — to Google Sheets. Fuel consumption is tracked with automatic anomaly detection, and monthly and yearly AI analysis highlights the key deviations.

Handover report Driver quiz Photos/videos of issues Fuel control Anomaly detection Invoices in Google Drive Reports in Google Sheets AI analysis
✅ ~30 PDF invoices automatically turned into tables and charts · 30 fuel anomalies detected · an excess €500 invoice found in the first week (it was another contractor’s to pay).
Discuss your task Case study (UA) →
Fleet document workflow and reporting automation in Telegram
📋 Appliance repair service · 10 technicians

Requests no longer get lost in a notebook

Before: every request was written down in a notebook. Who is busy, what is closed, how much was earned — all kept in someone’s head.

After: the operator creates a request through a quiz, the admin assigns a free technician (the bot checks their availability for the time slot), the technician manages the statuses. The bot keeps the contact base and client history, calculates automatic statistics for any period, records prices and payment method (card/cash), notifies about technician actions (postponed, closed, cancelled, asked for time off) and tracks unassigned and unfinished jobs.

Request creation Availability check Client history Auto statistics Payment method Unfinished job control Technician action alerts
✅ 0 lost requests · −45 hours of routine per month · maintenance about €8.5/month.
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Mini-CRM for an appliance repair service in Telegram
💬 Customer support in Telegram

Customer support without handing over your account

Before: to delegate client communication to an assistant you would have to give away your account login and password — and that is risky. Third-party tools only get in the way.

After: operators handle all communication right in Telegram through the bot — with the full conversation history and support for every Telegram message type: photos, videos, documents, voice and video messages. A dialog can be handed over between operators; there are client notes, a blacklist and bulk messaging. If needed, we integrate external services on request (online stores, CRM, etc.).

All message types Conversation history Dialog handover Client notes Blacklist Bulk messaging No account access
✅ Operators work with no limit on their number and without access to the owner’s personal account.
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Customer support in Telegram without sharing the account
🛡 Classifieds community

Listings pass review without manual routine

Before: moderating the stream of listings by hand — slow, and spam still leaked into the group.

After: a user submits a listing, the bot structures it and queues it for the admins with action buttons. With one tap the admin publishes, rejects (with or without a reason) or bans the user.

Listing structuring Moderation queue 1-click publishing Rejection with a reason User ban
✅ −95% of admins’ manual work · under 1 minute per listing · 0 spam · the whole community is run by 1 administrator.
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Listing moderation bot in a Telegram community
📰 News channel

Content publishes itself, no editor needed

Before: someone had to find news manually, rewrite and publish it — at least a full day of one person’s work.

After: the bot crawls the required websites itself, finds new material, AI rewrites it and publishes it to the Telegram channel — no manual copying or editing. The format adapts to any niche; in this example — news from Ukraine.

Automatic site parsing AI rewriting Channel auto-publishing Any niche
✅ 15–20 publications a day on autopilot · at least one full working day saved.
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Automatic news parsing with AI rewriting and publishing
🔎 Marketing · market research

A base of niche groups and channels on demand

Before: searching for relevant Telegram groups and channels by topic manually — days of work with an uncertain result.

After: you provide a topic or keywords — the system collects the maximum of open groups and channels and filters them with AI, keeping only the relevant ones. An on-demand service: turnaround from 1 hour to a week depending on volume.

Group and channel collection AI filtering By topic or keywords For marketing and research
✅ Over 4000 chats already collected and filtered · turnaround — from 1 hour to a week.
Order parsing Case study (UA) →
Collection and AI filtering of niche Telegram groups and channels
🪪 Company · brand · personal project

A business-card bot instead of the first talk with a manager

Before: a client writes — and waits for a manager to answer the same questions about services, prices and terms.

After: the bot instantly provides all the company information: FAQ, services, cooperation terms, a project catalog, contacts and social media — with convenient button navigation. It works like a mini landing page in Telegram and replaces the first contact with a manager.

FAQ Services and terms Project catalog Contacts and social media Button navigation
✅ The client gets answers right away — no calls and no waiting for a manager.
Discuss your task Case study (UA) →
Company business-card bot in Telegram

Two cooperation formats

Every solution can be launched in the format that suits you — pick yours.

📅

Monthly rental

You pay monthly and use a ready-made solution. We support, update and improve it.

🔧

Custom development

We build a solution for your specific tasks. You get your own product and pay only for hosting.

Not sure which format is yours? Write to us — we’ll advise based on your task. ✈ Discuss your task